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Sales & Operation Division

Accounts Assistant


Job Responsibilities:

What will your role be:

1. Accounts Receivable

- Prepare sales invoice and delivery order (DO).
- Ensure sales tax is imposed correctly on HS code selected by sales personnel.
- Follow up with sales personnel on acknowledged DO.
- Prepare credit note or debit note to customers, when required.
- Monitor job number and deactivate inactive job number, when required.
- Monitor and follow up with customers on payment collection.
- Resolve queries raised by customers on payment collection.
- Prepare official receipt upon receive funds and payment receipt from customers.
- Update sales information and payment status to Contract Manufacturer’s website.
- Prepare weekly report on customer outstanding payment status.
- Prepare weekly report on outstanding DO status.
- Prepare and send monthly statement of account to customers.
- Ensure proper filing and documentation of billing related matters.
- Assist Accounts Executives on tasks assigned.

2. Perform inter-companies monthly billing.

3. Update daily foreign currency exchange rate in accounting system.

4. Responsible for Accounting filing and documentation.

5. Handle other ad-hoc duties as assigned by reporting manager.

Essential skill and requirements:

- Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.
- Minimum 1 year’ experience in accounting field.
- Experience in using Accounting Software & Microsoft Office.
- Possess good communication skill.
- Good command of English and Malay, both written and oral.
- Good command of Mandarin in written and oral will be advantage to be recruit.


If interested please email your resume to :- hr@aimflex.com.my 

Purchasing Executive


Job Responsibilities:

What will your role be:

- Responsible to source, negotiate and purchase materials from both local and oversea vendors
- Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project
- In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules
- Resolve supply, quality, service and invoicing issues with vendors
- Assist in Annual Performance Review for vendors
- Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation
- Responsible for implementing internal procurement strategies to cater to high delivery and short lead time requirements
- Undertake any other ad-hoc duties as assigned requirements

Essential skill and requirements:

- Min degree in Electrical, Electronic, Mechatronic, Mechanical or relevant engineering
- Preferred 2 years relevant working experience in a Procurement/Purchasing
- Excellent communications and negotiation skills with suppliers and internal team
- Resourceful, self-driven, proactive and independent worker
- Hardworking and meticulous with positive attitude
- Proficient in use of MS Office Applications (Words, Excel) / SAP will be a plus
- Professional knowledge & experience in warehousing/shipping is an advantage.
- Possess good communication and interpersonal skills


If interested please email your resume to :- hr@aimflex.com.my 

Accounts Executive (Receivable)


Job Responsibilities:

1. Accounts Receivable

- Monitor and oversee Accounts Receivables Team.
- Prepare sales invoice and delivery order (DO).
- Ensure sales tax is imposed correctly on HS code selected by sales personnel.
- Follow up with sales personnel on acknowledged DO.
- Ensure export sales are supported by export declaration forms.
- Prepare credit note or debit note to customers, when required.
- Monitor job number and deactivate inactive job number, when required.
- Monitor and follow up with customers on payment collection.
- Resolve queries raised by customers on payment collection.
- Prepare official receipt upon receiving funds and payment receipt from customers.
- Prepare weekly report on customer outstanding payment status.
- Prepare weekly report on outstanding DO status.
- Prepare and send monthly statement of account to customers.
- Ensure proper filing and documentation of billing related matters.

2. Credit Control

- Review customer registration forms.
- Ensure necessary documents stated in the customer registration forms are received.
- Perform preliminary assessment on customer’s credit status.
- Highlight to sales personnel on customers who have long overdue payments.

3. Monthly Sales Finalization

- Perform monthly review on sales invoices and sales tax code.
- Ensure sales tax is imposed properly on local and export customers.
- Perform accounting adjustments.

4. Handle full set accounts, including but not limit to:

- Finalization of monthly management accounts.
- Prepare bimonthly SST submission.
- Ensure daily foreign currency exchange rate is updated in accounting system.
- Perform month end foreign currency exchange gain/loss adjustment.
- Maintain fixed asset register.
- Perform bank reconciliation.
- Prepare quarterly tax computation.
- Review monthly stock listing.
- Perform year end stock count.
- Responsible for accounting filing and documentation.

5. Handle other ad-hoc duties as assigned by the reporting manager.

Essential skill and requirements:
- Working experience: minimum 3 years’ experiences in accounting field
- Education qualification: minimum degree in accounting or ACCA
- Basic understanding of finance and accounting principles is essential.
- Knowledge of company tax and sales and service tax.
- Sound problem solving skills.
- Good time management skills.
- Possess good communication and interpersonal skills to deal with people from different backgrounds and seniority.
- Good command of English, Malay and Mandarin, both verbal and written.
- Proficiency in Microsoft Office, particularly Excel and Words. 


If interested please email your resume to :- hr@aimflex.com.my